Farmers’ Markets and Food Hubs

Farmer’s Harvest offers functionality specific to farmers’ markets and food hubs.

Most of these differences pertain to vendor management, and fulfillment option scheduling. Your website works in exactly the same way as a farm’s or vendor’s – all of the differences lay in your store setup.

Configuration

Your store’s configuration contains two unique fields:

  • Market Cut – This is the standard cut that you will take from the sale of your vendors’ products. You can override this cut for each vendor if need be, or set them as a wholesaler if you will be taking all of the proceeds from their sales.
  • Market Message – This is a message shown to stores when they log in to manage their products, etc. at your market / food hub.
  • Auto-Approve Vendor Products – If this is left unchecked (default), you will need to manually approve vendors’ products before they appear in your store. If you select this option, vendors can add any product they like to your store, without your review.

Vendors

When you first create your store, you won’t have any vendors. You can go ahead and create products listed under your business’ name, but the purpose of having a market account is so that you can sell vendors’ products.

In the My Vendors tab, you’ll see an option to Add a Vendor. This will direct you to a page that allows you to select from a list of currently available vendors. If you don’t see the vendor you’re looking for in that list, don’t worry, just click on ‘Create a new vendor’ above that field to set up a new vendor.

If you select an existing vendor, your configuration for the vendor is as follows:

  • Wholesaler – This is to indicate that you are purchasing items wholesale from the vendor to list in your store, and Farmer’s Harvest will not attempt to distrubute funds or calculate distributions when their products are purchased. In other words, all proceeds from their sales are intended to stay with your business.
  • Your Cut – This field is only available if the vendor is not marked as a wholesaler. Enter the percent cut you will take from the sale of their products. E.g. enter “10” if you will take a 10% cut of the sale of their products. Leave this empty if you would like to use the default cut set in your store’s configuration.

If you create a new vendor, your configuration options will include the fields above, plus:

  • Vendor Name – The business name of the vendor you’re adding.
  • Vendor Email Address – This is the email address that email notifications, pick tickets, etc. should be sent to for this vendor.
  • Logo – The vendor’s logo image.
  • Description – A brief description of the vendor’s business.

Once you’ve added vendors, you’ll be able to track their sales, disbursements, and outstanding funds from the My Vendors page.

Automatic and Manual Disbursements to Vendors

If a vendor of yours already has an account and has set up Stripe Connect, when a purchase is made in your store their portion of the sale will automatically be transferred to their Stripe Connect account, and the remainder will be allotted to your Stripe Connect account. Here’s how the process works:

  • If the payment was made by credit card, Stripe processing fees and Farmer’s Harvest fee will be deducted first
  • Your vendor’s cut of the remainder will be transferred to their account (e.g. 90% if your cut is 10%)
  • The remainder will be transferred to your account (e.g. 10% if your cut is 10%)

If the vendor does not have Stripe Connect set up, you will need to transfer them the money manually (e.g. via electronic funds transfer or cheque), but Farmer’s Harvest tracks how much the vendor is owed and you can enter payments you have made to them.

Products

The process of adding a product is no different to the standard vendor / farm process, with the exception of one field – you must select which vendor the product is listed under (you may also select your own market / food hub). You are also able to moderate products in the Products section which will be necessary if you have not selected the Auto-Approve Vendor Products option.

Fulfillment Options

As noted in the My Store documentation, there is a Market schedule type specifically designed for the usual schedule of a market or food hub. We’d suggest using this option if you have a weekly, bi-weekly, or monthly schedule.